Welcome to another episode of Business Simplified! Today, we will dive into the essential topic of collecting payments as a new business owner. 

As you embark on your entrepreneurial journey, it's crucial to have an efficient payment collection system in place. In this episode, we will discuss various methods you can utilize to collect payments, provide insights into the importance of a separate bank account, and guide you on choosing the right payment processing options for your business.

As a budding business owner, the first step in collecting payments is to establish a separate bank account. Utilizing a personal account for business transactions can lead to unnecessary complications, especially during tax season. 

By separating your personal and business finances early on, you create a clear distinction that benefits both you and the IRS.

Remember, it is not necessary to have a legal entity such as an LLC or a corporation to open a separate business bank account. As a sole proprietor, you can still enjoy the benefits of a dedicated business account. 
Having this separation enables accurate reporting during tax filing and ensures that your business finances are in order.

Selecting a Payment Collection Method:

There are numerous payment collection methods available, giving you the freedom to choose what works best for your business. Let's explore a few popular options:
1. Cash Apps: Popular cash apps like Venmo and Zelle provide a seamless way to collect payments. You can create invoices in Word or Google Docs, outlining important details such as the date, services provided, and cost. These invoices serve as records for tax purposes, providing a clear paper trail.
2. Online Direct Payment Systems: Platforms like Stripe and Square offer the convenience of direct payment through credit cards. Signing up for an account is usually free, with the service provider taking a small percentage as their fee per transaction. These options are ideal for new businesses without the financial means to invest in software or a bookkeeping service.
3. Bookkeeping Software: Investing in a reliable bookkeeping software not only helps streamline payment collection but also assists in tracking income and expenses. Some bookkeeping software even allows you to send invoices directly to clients or embed payment links on your website. 
While these platforms may have a monthly subscription fee and charge transactional percentages, the comprehensive services they provide make them worthwhile assets for growing businesses.

Tracking Payments and Expenses:

To effectively manage your business finances, it's crucial to maintain accurate records. If you choose to collect payments through cash apps or online payment systems, it is vital to track your transactions. 
Create a simple spreadsheet that includes details such as the recipient, amount paid, and the purpose of the transaction. This will help you categorize expenses for future reference and tax deductions.
By diligently tracking your business transactions, you can provide the IRS with the necessary documentation during tax filing. 

Remember, only use your business account for legitimate business expenses and avoid personal expenses. Maintaining these distinctions ensures a smooth and transparent financial process.


Congratulations! You now have a solid understanding of how to collect payments as a new business owner. By setting up a separate bank account, selecting the right payment collection method, and tracking your transactions, you are well-equipped to establish a strong financial foundation for your business.

Remember, it's essential to continually research and evaluate the payment processing options available to you. As your business grows and evolves, you may decide to transition to new systems or platforms that better suit your changing needs.

If you ever find yourself feeling confused or in need of assistance, feel free to reach out to me. I am here to help you navigate the world of business simplification. 

You don't need to have everything in place before you start your business – establishing your payment processing is a significant step. 

Now, go out there, set up your bank account, choose your payment collection method, and embark on an exciting entrepreneurial journey.

Connect with Suzy Wraines:
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